Tasks
The team's to-do list, with projects, sections, who's doing what, due dates and five ways to look at it.
Tasks is for the team's work: cleaning, orders, deliveries, brew days. Group tasks in sections, give each a person and a day, and the ones with dates show on the calendar.
Projects and the Inbox
The Projects list on the left holds:
- Inbox: built in. Tasks added from the calendar, Today or another page land here, in its first section.
- All Projects: every project's tasks at once, grouped by project.
- Your projects, each with a count of its open tasks. New project adds one.
A project's … menu has Edit (name, color and description), Save as template…, Archive and Delete…. Show archived at the bottom lists archived projects, each with a button to bring it back.
Archive a finished project
Deleting a project can't be undone. To put a project away and keep its tasks, Archive it instead.
Sections
A project's tasks sit in sections, like This week or Cellar. In an empty project, click New section and name it; after that, New section is at the bottom of the list. Sections are added inside a project, not in All Projects.
Each section's row shows how many tasks it has, everyone assigned across them, the earliest start and the latest due date. Its … menu moves it (Move to top, Move up, Move down, Move to bottom) or deletes it. Deleting a section deletes its tasks too. You can also drag sections and tasks by their handles.
Add a task
Click Add task under a section, type the title and press Enter. The box stays open for the next one.
From anywhere else, Add › Task on the calendar or Today asks What needs doing? and when it's Due, and puts it in the Inbox. A task can also start on the page of the thing it's for; see Tasks for events, brews and beers.
Fill in the details
Most columns in the list edit in place; double-click a title to rename it. For everything, click a task's title (or … › Open details) to open Task details. Changes save as you go.
| Field | What it's for |
|---|---|
| Title | What needs doing. |
| For | What the task is about: a private event, an event, a brew, a tank or a beer. |
| Assignees | Assign picks teammates. |
| Tags | Tag picks tags, or type a new one to create it. |
| Description | Details, links or context. |
| Start and Due | Due alone puts the task on that day. With a start too, it covers the days between, shown as a bar on the calendar. |
| Time of day | When on that day. |
| Duration | How long it takes. |
Below the fields, Bindings lists dates tied to other tasks. See Linked dates and templates.
The right side has Comments for the team's thread and Activity for what changed.
Who hears about it
Someone you assign gets an Assigned to you notification on PintDeck Business for iPhone, and a comment notifies the task's other assignees there. You don't get notified about your own changes.
Tags
The tag button at the top of the tab opens Manage tags, to rename, recolor or remove tags. Task tag colors can also be changed from the calendar's Colors.
Mark it done
Tick the box beside it. To take it back, untick it. A task's … menu has Delete task, which can't be undone.
Five views
The buttons at the top of the tab switch between them. They show the project picked on the left.
| View | What you see |
|---|---|
| List | Sections and their tasks, editable in place. |
| Due | Tasks by when they're due: Overdue, Today, This week (the next 7 days), Later, No date, then Done in the last 7 days. |
| Board | A column for each section, each with Add task. In All Projects, a column for each project. |
| Calendar | Tasks on a month, or two or three months. |
| Gantt | Tasks as bars on a timeline you can drag. See Linked dates and templates. |
On iPhone
In PintDeck Business for iPhone, tasks are To-dos: on the Calendar tab, under Plan. The chips along the top pick Today, Assigned to me or a project, and + at the end of them adds a project. Switch between List, Board, Gantt and Calendar below.
+ at the top adds a to-do: What needs doing, when it's Due (today, tomorrow or a date), Who, the Section and Tags, and Notes. Opening a to-do adds Where it's at (To Do, In Progress or Done), Comments, and Waits on for the to-dos it follows.
Add an event
Put a release, a trivia night or a tap takeover on the team's calendar, say what it pours, and put it on Taste when members should find it.
Tasks for events, brews and beers
Attach a task to the private event, event, brew, tank or beer it's for, and work through those tasks from that thing's own page.